Your Office Move Made Easy – A Step-by-Step Guide from That’s My Office
Planning an office move can feel overwhelming, but with the right approach, it can be seamless, efficient, and even exciting. At That’s My Office, we support clients through every step of their office fit-out—including helping you prepare for relocation. Here's your complete checklist to ensure nothing is missed.
Change of Address Notifications
Before you move, notify the following contacts of your new address:
- Clients and partners
- Suppliers and service providers
- Banks, insurers, and financial institutions
- Internet, telephone, and utility companies
- Stationery, water, or food service suppliers
- Printer/copier service providers
- HMRC, Companies House, and other statutory bodies
- Professional organisations or associations
- Any account or billing departments
3 Months – Pre-Move Planning
Start preparing your new space while packing up the current one.
✅ Create an inventory of existing office furniture and equipment
✅ Identify what can be reused, sold, donated, or recycled
✅ Place orders for new furniture and tech (we can help!)
✅ Arrange cleaning services for both old and new locations
✅ Book external storage if required
✅ Sign any permits or move-related paperwork
✅ Coordinate with your movers and send them a floor plan
1 Month – Team Preparation
Keep your team informed and involved.
✅ Share the move date and clear instructions
✅ Allocate colour codes per department and desk numbers per employee
✅ Label tech equipment and communal space areas
✅ Distribute moving packs with new location info, colour codes, and maps
✅ Assign staff members to manage their department’s packing
✅ Book parking permits and service lift access for moving day
✅ Finalise access cards and security codes for the new premises
1–2 Weeks – Logistics & Packing
✅ Start packing non-essential items and label every box
✅ Disassemble furniture and IT equipment if required
✅ Create a moving day contact list (include building manager and movers)
✅ Walk through your plan with the movers and internal team
The Day Before the Move
✅ Finalise packing
✅ Confirm move times with your moving team
✅ Update your website, Google Business, email signatures, and social media with your new address
Moving Day – Make it Happen
✅ Ensure Wi-Fi and telephone systems are ready or being installed
✅ Project managers should supervise placement using your floor plan
✅ Provide refreshments for the moving team
✅ Keep emergency numbers on hand
✅ Complete a final walkthrough of the old premises to check for left items and collect all keys, passes, and tags
After the Move – Settling In
✅ Set up IT systems and ensure all tech is working
✅ Distribute new keys, cards, and access passes
✅ Confirm address change with insurers and landlords
✅ Double-check supplier invoices and payments
✅ Celebrate the move with a team welcome pack or office-warming event
Need Help With Office Furniture During a Move?
At That’s My Office, we offer:
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- Full delivery and furniture installation services
- Customisable desks, storage, and acoustic panels
- 360° product views and augmented reality visualisations
- Nationwide support and sustainable disposal of packaging
Ready to plan your move or fit out your new workspace?
📩 Get in touch with us today!
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